Why Gem's Workday ATS integration is different and better

While other Workday integrations require months of IT work and complex data migrations, Gem built a fundamentally different approach: a true UI-based integration that gets you live in weeks, not months.

“This is the best vendor partnership I have been a part of throughout my career- it feels like we are all part of the same team.”

Danielle Kensinger

Vice President, Global Talent Acquisition

Real-time, bi-directional sync that actually works: While other vendors offer one-time data imports that quickly go stale, Gem maintains a two-way sync with Workday. Application updates and stage movements sync within minutes. When you search in Gem, you're searching live Workday data — always current and accurate with 99.9% uptime.

“The seamless integration with Workday streamlined our workflow, and the pre-built dashboards provide valuable insights into key recruiting metrics, which we can readily share with our executive team for data-driven decision-making. Gem has become an indispensable tool in our daily operations."

Simone Bolton

Talent Acquisition Manager

Minimal IT project required: Gem's integration is 100% configurable at the application layer — no backend engineering required. 

Your Workday admin simply needs to:

• Create one integration security user

• Set up real-time notifications (event subscription integration)

• Configure three custom RaaS (Reporting as a Service) reports

That's it — no custom code, no Studio builds, no data migrations, and no waiting for IT roadmap prioritization. Our CSMs have guided hundreds of customers so they can go live in weeks instead of months.

“Using Gem's Pipeline Analytics has allowed our teams to be much more data driven in our sourcing techniques. We are able to tell better stories about candidate pass through rates for all of our passive and active candidates using Gem's filters that integrate seamlessly with our ATS.”

Oscar Ramirez

Senior Sourcer

Built right from the ground up: Our in-house engineering team built this integration specifically for how recruiters work. When issues arise, we fix them directly without opening tickets with third-party vendors. Gem also has access to more Workday fields and objects than other vendors — including job, application, and candidate custom fields that give you deeper analytics and more powerful automation. And we're constantly improving sync speeds and data accessibility to make recruiters' lives easier.

"Rather than taking days, AI in Gem is helping us find better candidates in minutes. We don’t want to ignore applicants just because we have too many. With Gem’s AI, we can actually surface the best talent from our inbound pipeline, rather than defaulting to passive sourcing every time."

Shahbaz Ali

Senior Director, Talent Acquisition Enablement, Experience, and Brand

Gem's Workday integration isn't just another connector — it's a complete transformation of how your recruiting tech stack works together. With real-time bi-directional sync, minimal IT requirements, and the backing of our in-house engineering team, you'll be up and running in weeks while other vendors are still gathering requirements.

Ready to see how Gem can enhance your Workday ATS? Book a custom demo to explore how teams are achieving 5x productivity gains with Gem + Workday.